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Task: Use the notes and the diary page to write a short e-mail to all staff in the Marketing Department. Write about 30 words, using the useful phrases from the module.
M E S S A G E
| For: Pierre From: Hank Date: Friday 10th of May Pierre, Can you organize a meeting with all Marketing staff, and email everyone to tell them the details? |
| - Date – Tuesday 14th May - Time – look at my diary for the best time – we’ll need 2 hours. - Subject - to discuss our new brochure - Venue (the place where the meeting is held) – conference room. Thanks – see you when I get back from Amsterdam. Diary Tuesday 14 09:00 Meeting with Jacques until 11:00 10:00 ----------------------------------- 11:00 ----------------------------------- 12:00 Lunch with Nicole – until 14:00 14:00 ----------------------------------- 16:00 Taxi to airport 18:00 Flight KL1058 Amsterdam |
| Subject: Attachments: none To all Marketing staff …………………………………………………….………………….. ………………………………………………………………………… |
Short reports
Some useful phrases.
Providing information
Could you send me a short report?
The members of the Board will hold a meeting
There is one thing missing in the report.
The purpose of the visit was to take part in the exhibition.
2000 enquiries were received.
We need to follow up customer enquiries immediately.
We recommend that the new agents should visit the UK.
Just one thing missing - could you please send the cost analysis?
Focus on facts and figures
This report shows sales from 2000-2003
Finance requested a report on expenditure.
We must ensure our prices are competitive.
We suggest looking at a number of alternatives.
Our recommendation is to sign the agreement.
Marketing expenditure rose this year.
Revenue last year exceeded $35K.
66 per cent of our customers are satisfied with our products.
A third of our customers are not satisfied.
Spending rose by 8 per cent last year.
Sales rose substantially.
There was a sharp rise of 40 per cent.
Sales were dropped slightly by 2 per cent.
Compared with last quarter, sales are higher.
The decline in sales is due to increased competition.
Profits rose in the last quarter.
A formal or informal report has a clear title and sub-headings. The format varies depending on the purpose of the report and individual company style, but usually has the following sections:
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