File management tips

The following tips pertain to managing files on your computer.

-Use descriptive names. Give your files and folders descriptive names, and avoid using cryptic abbreviations.

-Maintain file extensions. When renaming a file, keep the original file extension so that you can easily open it with the correct application software.

- Group similar files. Separate files into folders based on subject matter.

- Organize your folders from the top down. When devising a hierarchy of folders, consider how you want to access files and back them up.

- Do not mix data files and program files. Do not store data files in the folders that hold your software

Fig. 5: The Windows Explorer window

- Don’t store files in the root directory. Although it is acceptable to create folders in the root directory, it is not a good practice to store programs or data files in the root directory of your computer’s hard disk.

- Access files from the hard disk. For best performance, copy files from floppy disks or CDs to your computer's hard disk before accessing them.

- Delete or archive files you no longer need. Deleting unneeded files and folders helps keep your list of files from growing to an unmanageable size.

- Be aware of storage locations. When you save files, make sure the drive letter and folder name specify the correct storage location.

- Back up! Back up your folders regularly.

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