General Evaluator

Improving the process while overseeing the execution.

At the Meeting

§ Sit near the back of the room to allow yourself full view of the meeting and its participants.

§ Take notes on everything that happens (or doesn’t but should).

§ Look for good and unacceptable examples of preparation, organization, enthusiasm, delivery, observation, and general performance of duties. You are not to re-evaluate the speakers.

§ Comment on the quality of the evaluations. Did they point the way to improvement?

§ Give your report at the end of the meeting when called upon by the Toastmaster. Your report should be 2-3 minutes.

Points to consider:

§ Start/Stop on time

§ Appropriateness of inspiration

§ Table Topics: appropriate questions?

§ Evaluations: Were they positive, encouraging? Did they offer specific suggestions for improvement? Did they summarize strengths and weaknesses?

§ General: Participants’ preparation and delivery, Guests welcomed and introduced, Administrative details handled smoothly

Speaker

Each meeting has 1-3 prepared speeches. Speakers use the guidelines in the Competent Communication (CC) manual and the Advanced Communication Series (ACS) manuals to fully prepare their presentations. The CC manual speeches usually last 5-7 minutes. ACS manual project speeches are 5-7 minutes or longer depending upon the assignment.

Before the Meeting

§ Check the Duty Roster weeks in advance to see when you are scheduled to speak

§ E-mail your Toastmaster and Evaluator your speech introduction including: title, length, and project number from the manual you are working from.

§ Send your Evaluator any personal goals or concerns that should be monitored in your speech.

§ Remember to bring your manual to the meeting!

§ Prepare your speech. Write it, edit, practice out loud, revise it, present to your mentor and keep practicing. Make sure to time your speech when you practice.

At the Meeting

§ Arrive early, set up any equipment or props needed

§ Give your manual to your Evaluator

§ Sit close to the front of the room

§ When you are introduced, walk confidently to the front of the room. Walk with confidence back to your seat after you have finished.

§ During your evaluation, listen intently and take notes

§ At the end of the meeting, have the VP Education initial the Project Completion Record at the back of your manual

Timer

Prepared speeches, Table Topics, and evaluations are timed. The timer will sit in front of the speakers and turn on/off a green, amber, and red lightbulb as the speaker hits each time limit.

Prepared Speeches (usually 5-7 minutes but always check with the speaker)Gre

§ Green light – 5 minutes Ice Breaker – 4 minutes

§ Amber light – 6 minutes Ice Breaker – 5 minutes

§ Red light – 7 minutes Ice Breaker – 6 minutes

Table Topics

§ Green light – 1 minute

§ Amber light – 1 1/2 minutes

§ Red light – 2 minutes

Evaluations/ General Evaluation

§ Green light – 2 minutes

§ Amber light – 2 1/2 minutes

§ Red light – 3 minutes

When asked for a report by the Toastmaster, summarize the speakers’ time. For example “All speakers were within time”.

Поиск по сайту: