The Chair?

Meetings

Complete the dialogue using the words in the box:

So how do staff meetings work in this department, then?

Well, we have them monthly, and everybody is supposed to (1) __________. If we want to discuss something we tell the secretary beforehand, and she puts it on the (2) __________.We all receive this about a week before the meeting, along with the (3) __________of the last meeting.

We begin the meeting by signing a list of the people present, and the Chair reads out a list of (4) __________received from people who can't come.

The Chair?

Yes. Since our head of department is a woman, instead of saying "Chairman," or "Madame Chairman," we just say "Chair." Some people say "Chairperson" but "Chair" is shorter.

The first two items are usually to ask the meeting whether everyone (5) __________of the agenda, and of the minutes of the previous meeting. If necessary we then discuss matters (6) __________from the minutes.

We then go through the (7) __________on the agenda. The last one is always A.O.B., or Any Other

Business, so we can add things that haven't been included on the agenda. For important decisions, if we can't reach a (8) __________we have a vote. If there's a tie, if the votes are even, the Chair has a casting vote.

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