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Common Guidelines

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Here are some common guidelines of how to make a Power Point presentation. One of the most challenging aspects of writing a presentation is the ability to organise information in a logical way.

Use the following phrases for welcoming and thanking the audience. Don’t forget to use expressions for introducing the subject and outlining the structure of your presentation. Mention them in your closing summary and recommendations:

Good morning, ladies and gentlemen

Good evening, everyone

Thank you for inviting me to speak about…

Tonight I’m going to talk about…

I would like to start with…

I shall begin by…

The purpose of the presentation is to introduce the range of …

Let us begin with…

However…

As far as … is concerned …

Moving on to…

My third point deals with…

And last but not least…

So, in conclusion, you can see that…

Let me summarise what I’ve said.

Finally, may I remind you of the main points we’ve considered.

Choose attractive background and suitable text colours. Presentation software can be fun to use. Be creative, but do not include too many effects which may distract your audience from your content. Make sure the text is large enough so that the audience can read it easily from any place. Also, use a standard font that is not too complicated or distracting. Use positive statements like ‘The figures show…’ rather than a vague language like ‘The data could possibly suggest…’.

Your presentation will be effective if you know basic rules of working with slides. Don’t use too many slides: one or two per minute will be enough for your presentation. Don’t present information in sentences and paragraphs; divide it into individual parts. Try not to present more than six points on a slide. You should also reduce your text to the keywords and phrases: try to have no more than six words per line. Remember that a graph or a chart is much easier to understand than a text. Still, too many visuals may confuse the audience: don’t overload them with clips. Try to help the audience to understand the matter better by highlighting. Explain the most important information. Check all materials and equipment beforehand, and make several backups of your presentation. Don’t be too technical: adapt to the target audience, and don’t read out the text on the slides.

Use the following expressions for opening, directing and closing the meeting:

1. Right, shall we get started?

2. The first thing we have to discuss is…

3. I’d like to give the floor to…

4. Does anyone have any comments?

5 Would you like to come in here?

6. We seem to be losing sight of the main issues.

7. With respect, I don’t think that is entirely relevant.

8. Could we stick to the subject under discussion, please?

9. Perhaps we could come back to that later.

10. I’ll come to you in a minute.

11. Are there any other points anyone wishes to make?

12. To sum up,…

13. Are we all agreed on this?

14. Shall we take a vote? Are all those in favour? Are all those against?

15. I declare this meeting closed.

1. Ответьте на следующие вопросы.

1. What is the most challenging aspect of writing a presentation?

2. What is not recommended to use too often in the presentation?

3.What basic rules of working with slides can you name?

4.How should you present the information on the slides?

5.What general advice can be given for using visuals?

 

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